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Personal Email Netiquette
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The first question to ask is: Is the email
for business/legal purposes or is it correspondence with friends
and family?
Next question: Do all parties know each other and do
they mind that their email address will be exposed to each other?
An additional
question would be: Is this a communication the recipient
is expecting or is it a chain letter, joke email, a hoax, feel
good email (all forms of spam)? |
- Even with personal email it is
helpful to be concise and to the point
- With personal correspondence we
can be more relaxed in the tone of the email - yet remember:
It is in print without the advantage of body language.
It can also arrive at the recipient's end at a less than
opportune time. Without them in front of you, it is
difficult to gauge their demeanor such that what is meant to
cheer someone or bring a smile to their face is ill-timed
and evokes the opposite response or a tease is interpreted
as an attack rather than the anticipated volley of wit.
- Answer all questions, and pre-empt further questions
- Use proper spelling, grammar & punctuation
- If it is personal correspondence
and not forwarded joke/feel good email - leave the previous content so that
the train of thought can be followed and points addressed
- If you are sending along joke
email - be sure to
clip the previous participant's
information. Please go here for a 'How To' on cleaning up
email that is forwarded.
- Emoticons are acceptable yet the
adage 'too much of a good thing' applies here as well.
- Be conscientious when sending
pictures. Many are still on dial-up, some have their
downloads monitored and must pay if certain limits are
exceeded and those on broadband will appreciate the faster
email completion that occurs when graphics are downsized to
a readable and less download intensive size. If you
are unsure how to do this, please refer to "Emailing
your pictures" located under the
Quick Techniques - Digital Photography section.
- Please do not forward chain email.
Email is no different that non-electronic communications
when it comes to chain mail. Threatening others with
doom if they do not forward an email serves no one and it
can create distress some.
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